Informal RFP Port Laredo Modular Trade Show Exhibit System LCVB

Background
The City of Laredo is seeking proposals for the Port Laredo Modular Trade Show Exhibit System as part of its efforts to enhance local vendor participation. The contract aims to establish a modular trade show exhibit system that aligns with the city's promotional and marketing strategies. The City has a local vendor preference ordinance that provides a 5% preference for local vendors in the evaluation of bids.

Work Details
The scope of work includes the design, fabrication, and installation of a modular trade show exhibit system. The successful bidder will be responsible for providing all necessary materials and labor to create an exhibit that meets the specifications outlined in the RFP. Specific requirements include:
- Modular design that allows for easy assembly and disassembly.
- High-quality materials suitable for repeated use in various trade shows.
- Custom branding options to reflect the City of Laredo's identity.
- Compliance with all applicable safety standards and regulations.

Period of Performance
The contract is expected to commence upon award and will continue until the completion of the project, with an estimated duration of 6 months.

Place of Performance
The work will primarily take place at designated locations within the City of Laredo, Texas, where trade shows are held.

Bidder Requirements
Bidders must comply with the following requirements:
- Must be registered as a vendor with the City of Laredo.
- Must demonstrate experience in providing similar modular exhibit systems.
- Must provide proof of insurance as specified in the RFP, including Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate.
- Bidders must not be debarred or suspended from participating in federal assistance programs.