RFQ 2026-21 ADA Compliance and Web Accessibility Initiative

Background
The County of Clackamas is seeking to contract with qualified vendors to ensure that all electronic documents and digital materials are accessible to individuals with disabilities, in compliance with the Web Content Accessibility Guidelines (WCAG) Version 2.1.
This initiative aims to enhance accessibility for public-facing documents and materials.

Work Details
The services required under this contract include:
- Assistance with the creation and remediation of electronic documents and digital materials intended for public use.
- Provision of education and consulting services to train and support County staff in creating and remediating documents and digital materials.
- Conversion of existing County documents to meet accessibility standards.
- Future conversion of maps, drawings, and specification sheets within County Bid Packages to WCAG standards.
- Training for County staff on ADA conversion processes, including legal requirements and document standards.
Training may cover creating WCAG-compliant documents in Microsoft Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Photoshop), as well as remediating existing PDF documents using Adobe Acrobat Pro.

Period of Performance
The contract term will be for three (3) years from the date of award.

Place of Performance
Services will be performed at various locations as determined by Clackamas County, Oregon.

Bidder Requirements
Quoters must comply with Oregon Tax Laws, non-discrimination policies, and conflict of interest regulations.
Insurance requirements include:
- Commercial General Liability ($1 million per occurrence)
- Professional Liability ($1 million per occurrence)
- Automobile Liability ($1 million per occurrence).
Quoters must also provide competitive hourly rates with an estimated not-to-exceed total.