Surgical Instrument Preventive Maintenance, Repair, and Lifecycle Management Services
ID: UK-2584-26 • State: Kentucky
Opportunity Assistant
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Description
Background
The University of Kentucky is issuing this Request for Proposal (RFP) to solicit proposals from qualified and experienced offerors capable of providing enterprise-wide surgical instrument preventive maintenance, repair, and lifecycle management services.
The goal is to establish a proactive and standardized program that ensures the maintenance and management of surgical instruments across its health system, which includes various hospitals and facilities. This initiative aims to enhance clinical quality, regulatory compliance, and operational continuity while processing approximately 12,000 to 18,000 surgical instrument trays monthly.
Work Details
The contractor will provide comprehensive services including: scheduled preventive maintenance, functional inspection, cleaning verification, sharpening, repair, replacement recommendations, and documentation at both the instrument and tray level.
The services must be scalable to accommodate varying clinical complexities and risk profiles associated with different types of surgical trays. The contractor is expected to demonstrate a transparent service model with measurable performance outcomes aligned with tray volume and service frequency.
Period of Performance
The contract will be effective for one year upon award with the possibility of renewal for up to four additional one-year terms based on satisfactory performance.
Place of Performance
Services will be performed at the University of Kentucky hospitals and facilities as well as UK-acquired hospitals and affiliates including King’s Daughters Medical Center and St. Claire HealthCare.
Bidder Requirements
Offerors must be legally entitled to enter into contracts with the University of Kentucky and must not have any pending legal issues that could impact performance. They must also be registered with the Kentucky Department of Revenue for tax purposes and comply with campaign finance laws. Additionally, they should provide evidence of successful performance in similar engagements within large academic medical centers.
The University of Kentucky is issuing this Request for Proposal (RFP) to solicit proposals from qualified and experienced offerors capable of providing enterprise-wide surgical instrument preventive maintenance, repair, and lifecycle management services.
The goal is to establish a proactive and standardized program that ensures the maintenance and management of surgical instruments across its health system, which includes various hospitals and facilities. This initiative aims to enhance clinical quality, regulatory compliance, and operational continuity while processing approximately 12,000 to 18,000 surgical instrument trays monthly.
Work Details
The contractor will provide comprehensive services including: scheduled preventive maintenance, functional inspection, cleaning verification, sharpening, repair, replacement recommendations, and documentation at both the instrument and tray level.
The services must be scalable to accommodate varying clinical complexities and risk profiles associated with different types of surgical trays. The contractor is expected to demonstrate a transparent service model with measurable performance outcomes aligned with tray volume and service frequency.
Period of Performance
The contract will be effective for one year upon award with the possibility of renewal for up to four additional one-year terms based on satisfactory performance.
Place of Performance
Services will be performed at the University of Kentucky hospitals and facilities as well as UK-acquired hospitals and affiliates including King’s Daughters Medical Center and St. Claire HealthCare.
Bidder Requirements
Offerors must be legally entitled to enter into contracts with the University of Kentucky and must not have any pending legal issues that could impact performance. They must also be registered with the Kentucky Department of Revenue for tax purposes and comply with campaign finance laws. Additionally, they should provide evidence of successful performance in similar engagements within large academic medical centers.
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Overview
Agency
Opportunity ID
UK-2584-26
Response Deadline
Feb. 25, 2026
Due in 10 Days
Date Posted
Feb. 4, 2026
Est. Value Range
Experimental
$5,000,000 - $15,000,000
(AI estimate)
Agency Distribution
Moderate
Source
On 2/4/26 University of Kentucky in Kentucky issued Surgical Instrument Preventive Maintenance, Repair, and Lifecycle Management Services with ID UK-2584-26 due 2/24/26.