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LOP Industry Day (April 2022).pdf

OVERVIEW

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Date Originally Posted
May 2, 2022, 7:59 a.m.
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Lease Offer Platform
Industry Day
April 27, 2022

Presented by the GSA PBS
Office of Leasing

U.S. General Services Administration

Contacts

Kyle Gorey
Program Analyst

Kellie Nolan
Realty Specialist

Technical Assistance

LOP.help@gsa.gov

Agenda

Part One: Introduction

❏ LOP Overview
❏ Locating Opportunities on SAM.gov

Part Two: RSAP

❏ Overview
❏ Workflow

Part Three: AAAP

❏ Overview
❏ Workflow

Part 1

Overview

❏ LOP Overview
❏ Locating Opportunities on SAM

● Automated Advanced Acquisition Platform

● Requirement Specific Acquisition Platform

● Offerors respond to generic office space

● Offerors respond to a specific space

requirements

requirement

● Multiple award lease procurement tool

● Single award lease procurement tool

● Offerors submit best and final proposals

● Allows for negotiation and multiple

● Allows for lease terms of:
○○

10 years, 8 years firm;
15 years, 13 years firm; and
17 years, 15 years firm
10 years, 5 firm (Added in FY22, temporary)

iterations of offers

● Allows for any lease term within the

statutory limit

Locating Opportunities on SAM

● Contract Opportunities on SAM.gov are

procurement notices from federal contracting
offices.

● Anyone interested in doing business with the
government can use this system to search
opportunities.

● Refer to these links after the presentation:

How to search on SAM.gov

How to search by NAICS

Federal Service Desk (Help with SAM)

sam.gov/content/opportunities

Part 2

The Requirement Specific
Acquisition Platform
(RSAP)

❏ RSAP Overview

❏ RSAP Workflow

RSAP Overview

The Requirement Specific Acquisition Platform (RSAP) is a flexible, online platform that
facilitates the collection of initial, revised, and final proposals from offerors.

RSAP improves GSA’s internal operations through the use of technology.

RSAP reduces the cost of leasing to both the private sector and the Federal
Government by reducing:

❏ Cycle time for lease acquisition;
❏ Administrative burdens associated with processing offers;
❏ Operational costs of utilizing paper-based submission methods; and
❏ Common errors associated with paper or email based submissions.

RSAP Overview

❏ GSA will inform the market that RSAP is being used to collect offers.
❏ GSA provides offerors with the solicitation number, via the procurement

summary and RLP.

❏ Offerors submit proposals to GSA through lop.gsa.gov by:

❏ Answering a series of questions to auto generate Forms 1217 and 1364
❏ Uploading other RLP required submittals (i.e. Seismic, Floorplans)
❏ Submitting revised proposals and FPR through RSAP

❏ Offer submittals are immediately sent to GSA electronically for review.

RSAP Login Page

Accessed at lop.gsa.gov

Email LOP.help@gsa.gov for
login or technical assistance.

RSAP Welcome
Click Add New Property to begin.

You may also edit other offers you’ve
drafted.

RSAP Solicitation
Number

Enter the RSAP Solicitation Number.

Click Create Offer to continue.

If an error message appears, verify the
offer submission deadline and
solicitation number, or check with
Building
Information

Complete and save this page in its
entirety to save your offer as draft.

Once saved, you can exit and return to
make edits in the future.

Space and
Parking

Enter details such as the amount of
square footage being offered, the
common area factor, and parking
details.

Click Back to go back, Save Page to
save, Next to proceed, or Exit Offer to
leave.

Operating and
Ownership Costs

Automatically populates GSA Form
1217.

Operating Costs for Government
Leased Areas can be automatically
calculated.

Lease Terms and
Conditions

Refer to the RLP to confirm the initial
lease term.

Add any additional remarks or
comments regarding your offer at the
bottom of the page.

Rates

Operating costs are automatically
populated based on prior input.

Tenant Improvement and Building
Specific Amortized Capital sections will
expand when you click Enter/Edit
buttons.

Total Annual Rent:

Does arrua ; Rert include Parking? '

(Note: Enter parking rates, if applicable, on the Parking Tab)

Free Rent:
1. N jrrber of months of free rent (includes shell, operating, Tl and 8SAC rert) being offered to the Government at the
start of the firm term:
O
Yes No

Rates

Renewal Options:
Must be completed when the RLP requires a renewal option. If not required, offerors may elect to propose rerewa terms for the
Government's consideraton.
1. Enter the rerewa option She: Rate: (Per RSF) $ 0.00
2. Enter the number of years for each renewal option
3. Enter the number of Rerewa Options:
4. Enter the number of days notice to exercise Renewal Options: | 0

years

Total Annual Step Rents:

Are there step rents as a part of the offer? O Yes O No

Save Page

Exit Offer

Free rent, renewal options, and shell
adjustments should be entered here.

Total annual rent will automatically
populate when you click Save Page.

Property Owner

Input the recorded owner’s name,
address, UEI number, and other
related details.

Attachments

GSA Forms 1364 and 1217 will appear
in the Auto Generated Forms section.

Attach all additional submittals
required per the RLP.

Click Certify Offer to proceed.

LEASE OFFER PLATFORM HOME

USER PROFILE

NEWS & UPDATES

GSA's Requirement Specific Acquisition Program

Please check your email to confirm that your offer has been successfully received. If you do not receive a confirmation email, or you receive an
email informing you of a service disruption, please return to the application and resubmit your offer.

The Genera Services Administration (GSA) is the "business side" of the U.S. government The GSA is an independent agency of the United States
government, established in 1949 to help manage and support the basic functioning of federal agencies, to induce easing space for federal agercies,
so that government employees have space to perform their work. Today's GSA lease portfolio consists of more than 8,(XX! eases, consisting of about
192 million RSF with a tota contract va ue exceeding 5.6 billion dollars in annual rent.

Who Are We?

GSA's Requirement Specific Acquisition Platform

Welcome, David Laing!

The Requirement Specific Acquisition Platform is a single award lease procurement tool. The RSAP migrates
GSA's a traditional lease procurement method to an e-Commerce procurement and transaction tool, collecting
online offer for specific space requirement. The RSAP uses a single RLP for specific space requirement and allows
Offerors to tailor initial offer by utilizing a streamlined workflow, the RSAP position the GSA to address complex
space requirements electronically.

In order to create and submit an offer in response to a specific need, users must have unique solicitation number.
That numer will provided by the GSA Lease Contracting Officer or Designated Representative.

For more information about the GSA's Requirement Specific Acquisition Platform, click the
Help section at the top of the page.

PROFILE

RSAP HELP

My Profile

David Laing
(954) 233-8382
GSA Office of Leasing
View/Edit Profile

Contact Us

Technical Assistance:
LOP.help@gsa.gov
1-866-450-6588, Ext. 7

Program/Policy Questions:
RSAP.manager @gsa.gov

If the property record already exist in table below, do not click "Add New Property " Instead, work from the existing record below by selecting the
ready radial button to the left of the record and selecting the edit.

Add New Property

My RSAP Offers

View - Only Withdraw Edit
o
BUILDING NAME

STREET ADDRESS

STATE

ZIP CODE

STATUS

SOLICITATION «

Miami

Florida

333050000

Draft

Draft

9C02518

20-REG04_8KY2171

Closed

5M00203

RSAP Welcome
View the status of your RSAP offers.

Add new properties or select offers
you wish to view, withdraw, or edit.

Key RSAP Takeaways

● RSAP is used to collect initial, revised, and final proposals

● Lease Contracting Officers (LCOs) will define select projects to use RSAP

● Procurements using RSAP will be clearly identified in the solicitation

● RSAP will auto-populate GSA Forms 1217 and 1364 based on your answers

to the RSAP workflow

● Offer attachments will also be collected via RSAP

● RSAP improves the exchange of offer information, reduces offeror errors and
omissions, and ultimately creates more efficiency in our lease processes

Part 3

The Automated Advanced
Acquisition Platform
(AAAP)

❏ AAAP Overview

❏ AAAP Workflow

AAAP Overview

The Automated Advanced Acquisition Platform (AAAP) is a multiple award lease
procurement tool that allows the market to compete for multiple federal leases by
submitting a single offer through a simple online platform.

Refer to these links after the presentation:

Overview of AAAP

What is the AAAP?

Part 1: Homepage Orientation and Registration
Show All