Attachment 1 Pre-Proposal Conference Presentation NGO Advocacy for Good Governance.pdf

Pre-Proposal Conference

USAID/Timor-Leste NGO Advocacy for Good Governance
RFP No. 72047220R00001

November 6, 2019, 9 am - 12 pm
Venue: Orchid Room, Timor Plaza
Dili, Timor-Leste

Agenda

Welcome and Opening Remarks

Mr. James Wright
USAID/Timor-Leste Mission Director

Introductions

All Participants

Presentation on the USAID/Timor-Leste NGO
Advocacy for Good Governance Activity Objectives

Ms. Teresa Miller
General Development Office Director

Summary Proposals Requirements and Proposals
Evaluation

Mr. Gregory Wang
Contracting Officer

Plenary Discussion on Questions

All Participants

Closing Remarks

Mr. Carl Seagrave
Program Office Director

Light Refreshments/Networking

All Participants

Activity Goal

The goal of this Activity is to strengthen the organizational, advocacy,
research, networking, and financial capacity of 5-10 local advocacy
NGOs in Timor-Leste while expanding the broader NGO enabling
environment. Participating NGOs will be more responsive to community
demand by providing sustainable high-quality advocacy services and
independently raising long-term operating revenue.

Expected Results

Objective 1: Strengthen NGO Organizational Capacity
Organizational capacity for participating NGOs to sustainably implement their

mandate improved;

NGOs demonstrate a commitment to integrating women, youth, and other

marginalized groups throughout the organization;

Participating NGOs adopt human resource systems with gender-neutral hiring
and promotion policies that include professional mentoring and leadership
opportunities for women and other marginalized groups.

Objective 2: Improve Advocacy, Research/Analysis, and Networking Capacity
in Response to Constituents
Community awareness of and satisfaction with participating NGO advocacy

services increased;

Participating NGOs engagement with and responsiveness to constituents,

particularly women, youth, and other marginalized groups increased;

Participating NGOs adapt and respond to constituent input;
Participating NGOs knowledge and expertise for research, policy analysis, and

use of evidence based advocacy increased;

Participating NGOs research, analysis, and presentation (e.g. writing and

speaking) skills improved;
Like-minded NGOs effectively collaborate to influence policy, responsiveness,
and/or delivery of government services;

Objective 3: More Diverse and Regular Revenue Streams

Performance of participating NGOs in mobilizing financial resources improved;
Sustainable revenue received from alternative funders e.g. the private sector, philanthropists
increased;
Participating NGOs use market-based approaches to attract investment as a means to
accelerate progress on the Journey to Self-Reliance.

Objective 4: Promote an Enabling Environment Fostering Independent NGOs

Laws and policies impacting the NGO operating environment (e.g. tax, access to information,
right to assembly) increasingly include public participation for policy making and government
decision-making;
Identify and reduce policy, legal, regulatory, and customary barriers for women and other
marginalized groups from participating in advocacy services and otherwise influencing policy
making and government decision-making.
Increase NGO participation in the decision making on policies, regulations and laws governing
NGO operations.


RFP Requirements

Award: Firm Fixed-Price and Cost Reimbursement

Hybrid Type Contract

Period of Performance: Anticipated 5-year

Funding: Not to Exceed $9,900,000 (650,000 Grants

Under Contract)

Tentative Start date: o/a May 2020

Geographic Code: 937

Payment Schedule

Scheduled Management and Performance Outputs:

DUE DATE

Management Outputs

MANAGEMENT REPORT/
DELIVERABLE

See Section F.5

See Section F.5

See Section F.5

See Section F.5

See Section F.5

Approval of Annual Work Plan
-Year 1, 2, 3, 4, and 5
Approval of Monitoring, Evaluation and
Learning Plan
Gender Equality and Social Inclusion (GESI)
Analysis
Approval of Annual Reports
-Years 1, 2, 3, and 4

1.25%
(.25% / year)
1%
(.25% / year)

Approval of Final Report

MANAGEMENT REPORT/
DELIVERABLE

TOTAL COST

DUE DATE

Performance Outputs

Proposal Evaluation

1. TECHNICAL EVALUATION FACTORS

a. Performance Work Statement (PWS) and Technical Approach
b. Staffing Plan and Management Approach
c. Monitoring, Evaluation, and Learning Plan (MEL Plan)

1. EVALUATION OF PAST PERFORMANCE

1. PRICE PROPOSAL EVALUATION

Source Selection: Best Value Determination Using Tradeoff Process

Technical Evaluation Factors

The evaluation factors are listed below in descending order of relative
importance.

FACTOR 1 - PERFORMANCE WORK STATEMENT (PWS) AND TECHNICAL
APPROACH
The extent to which the Offerors proposed Performance Work Statement (PWS) and
Technical Approach demonstrates an understanding of current local and regional context and development
challenges and convincingly presents a comprehensive, clear, and realistic strategy for achieving the objectives of
the SOO.

FACTOR 2 - STAFFING PLAN AND MANAGEMENT APPROACH
The extent to which the Offeror convincingly demonstrates that the Staffing Plan and
Management Approach will ensure effective and efficient implementation of the proposed
PWS and achievement of the Activity objectives. This includes a review of the feasibility of the management and
staffing plan and the efficiency and utility of the organizational structure.

FACTOR 3 - MONITORING, EVALUATION, AND LEARNING PLAN (MEL PLAN)
The quality and realism of the MEL Plan and how likely it will ensure quality standards are met.

Past Performance

Quality of product or service

Cost control

Schedule

Business relations

Management of key personnel

For prime Offeror who are not small business concerns, their utilization of Small

Business concerns as subcontractors

Price Proposal Evaluation

Evaluation of the price will include a price analysis to establish reasonableness of the
Offerors price including the reasonableness of the performance-based payment
schedule.

If Grants Under Contract (GUC) are proposed by an Offeror, USAID will review the
proposed schedule for the issuance of GUCs by the Offeror.

A price evaluation will not be performed on Offerors whose technical proposal is
deemed technically unacceptable.

Technical Proposal Summary

Summary Technical Proposal (28 pages)

I. Cover Page (1 page)

II. Executive Summary (1 page)

III. Technical Approach (12 pages)

IV. Performance Work Statement (PWS) (4 pages)

V. Monitoring, Evaluation, and Learning Plan (6 pages)

VI. Staffing Plan and Management Plan (4 pages)

VII. Annexes

III. Technical Approach

Provides how the PWS will be implemented but is not
incorporated into the contract.

For the Technical Approach, the Offeror is required to present their solution as well as its
approaches, methodologies, and activities broken down into its lowest activity level and linking
tasks in a logical flow of interventions that achieve the four objectives of the Activity and the
goal.

For this, the Offeror must present a narrative and diagram their Theory of Change and Results
Chain based on the PWS proposed as ANNEX A. The offeror my choose to keep the Theory of
Change in this SOO or propose a Theory of Change aligned with their approach. The Offerors
technical approach and strategies must include proposed tasks and interventions to achieve the
performance standards in the SOO (proposal must clearly qualify and quantify, when possible,
these expected results).

IV. Performance Work Statement

Describes what work to be performed and how it will be
measured. The PWS will be incorporated as part of the contract
in Section C.

The PWS details what the Offeror will do to meet the objectives delineated within the SOO.
The PWS must demonstrate a capability to meet all the objectives requirements described in
the SOO. The PWS must clearly articulate what actions the Offeror will perform, the quantifiable
results of those actions which will lead to meeting the objective in the SOO (otherwise known as
success), measurable quality standards for all work performed, and what the Offeror will do to
ensure the quality standards are met (otherwise known as quality control). Offeror must address
the four objectives presented in the SOO in their PWS.

Annex B: Deliverables Metrics

In addition, the Offeror must provide a table that includes the
name/title/description of the deliverable, due date, standard,
and Acceptable Quality Level (AQL) as Annex B. The Offeror
must provide results and deliverables for the activity separately.

Illustrative Deliverables Metrics Table:

Deliverables

Due Date

Performance Standard

Acceptable Quality
Level (AQL)

Performance Assessment
Method

Number of USG-
assisted organizations
with increased
performance
improvement

Year 1: 5% over baseline; Year 2: 10% over

baseline; Year 3: 15% over baseline; Year 4:

Number of organizations with
increased performance improvement:
Overall HICD scores
increase year over year.

HICD Scores

20% over baseline

V. Monitoring, Evaluation, and Learning Plan

The Offeror must provide a preliminary Monitoring, Evaluation and Learning

(MEL) Plan.

The MEL plan must include

1) USAID/Timor-Leste NGO Advocacy for Good Governance Project
Performance Indicators, including Standard Foreign Assistance
Indicators aligned with the PWS, and
2) Performance Reporting Schedule.

The Offeror will use the Theories of Change (TOC) and Results Chains (RC)

methodology as the basis for achieving the objectives presented in the SOO and
further refined in the proposed PWS. The MEL Plan must track progress towards
achieving the desired results in the SOO, and meeting annual and life of activity
targets.

A full MEL Plan will be