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10th SFG 4th BN 09-11 SEP POAM PWS.pdf

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Aug. 5, 2022, 10:57 a.m.
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4BN, 10th SFG (A)
PERFORMANCE WORK STATEMENT (PWS)
Preservation of the Force and Family (POTFF)
Training 09-11 September 2022

Part 1

General Information

1. General: This is a non-personnel services contract to provide event
coordination. The Government shall not exercise any supervision or control over
the contract service providers performing the services herein. Such contract
service providers shall be accountable solely to the Contractor who, in turn is
responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all
personnel, equipment, supplies, facilities, materials, supervision, and other items
and non-personal services necessary to perform event coordination as defined in
this Performance Work Statement except for those items specified as
Government furnished property and services. The Contractor shall perform to
the standards in this contract.

1.2 Background: The Army provides training to Soldiers, including single
Soldiers, married couples, and Army Families. Training includes Soldier and
Family Ministry Program, designed to assist commanders in building and
strengthening the structure of 10th SFG (A) Families and Service Members
throughout the Army/Soldier lifecycle, and enable Service Member and Family
resilience and readiness. Soldier and Family Ministry Program (SFMP) is an
extension of the Preservation of the Force and Family (POTFF) initiative of the
United States Special Operations Command (USSOCOM) to aid in the
readiness and resiliency of the uniformed Service Member (Force) and
dependents (Family). SFMP and POTFF events are not intended for
contractors as participants, thought contractors may attend events to provide
instruction and coaching. SFMP events are commander-requested, POTFF
Team-led, and Army-resourced. Event planning, coordination, and logistical
support services are needed to provide training events for authorized
attendees.

1.3 Objectives: The basic service objectives are:

• Hotel/Guest service (2 nights) for 20 rooms: (18 Service

Members/Spouses with children, and 2 POTFF team members)

• Meal services
• Non-alcoholic beverage services
• Main conference room with AV support (1)
• Childcare training rooms (2)
• Childcare service (up to 30 children of varying ages)

1.4 Scope: Event coordination services are required for the period of
performance of 09-11 September 2022 (Friday-Sunday) in Vail, Colorado.

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective
quality control program to ensure services are performed in accordance with this
PWS. The Contractor shall develop and implement procedures to identify,
prevent, and ensure non-recurrence of defective services. The Contractor’s
quality control program is the means by which he assures himself that his work
complies with the requirement of the contract.

1.5.2 Hours of Operation: The Government shall be able to contact the vendor
during regular business hours leading up to and throughout the period of
performance of 09-11 September 2022.

1.5.3 Place of Performance: This event will be conducted in Vail, Colorado. Vail
is approximately or no more than 3.5 hours away from Fort Carson which allows
service members and their families to disconnect and focus on themselves, while
not being overly difficult to travel to with family members, including small children.
Further, Vail is a tourist destination with multiple outdoor activities that furthers
the goal of the training event to build strong family bonds. Vail is also an
attractive destination which will help encourage max participation.

1.5.4 Special Qualifications: Childcare services: The event coordinator shall
ensure all childcare employees are capable and certified/licensed in accordance
with all state and local laws including all required background investigations
during the entire period of performance. Additionally, childcare providers must be
screened in accordance with DoDI 1402.5, Background Checks on Individuals in
DoD Child Care Services Program, 14 July 2016 and Army Directive 2014-23,
Conduct of Screening and Background Checks For Individuals Who Have
Regular Contact With Children in Army Programs, 10 September 2014. The
event coordinator must be able to produce clear verifiable documentation of
certifications/licensure and background clearance at any time. The Childcare
providers will sanitize and clean all equipment brought in before and after use.
The Childcare providers will wear masks at all time in the presence of the
Children.

1.5.5 Key Personnel: The Contractor shall provide a primary point of contact
who will be responsible for the performance of work. The name of this person
and an alternate who has full authority to act on behalf of the agency shall be
designated in writing to the contracting officer upon contract receipt. These
individuals shall be available during business hours up to and throughout the
period of performance.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide
specific supplies or service to the Government. The term used in this contract
refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into,
administer, and or terminate contracts, and make related determinations and
findings on behalf of the Government. Note: The only individual who can legally
bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of
the U.S. Government appointed by the contracting officer to administer the
contract. Such appointment shall be in writing and shall state the scope of
authority and limitations. This individual has authority to provide technical
direction to the Contractor as long as that direction is within the scope of the
contract, does not constitute a change, and has no funding implications. This
individual does NOT have authority to change the terms and conditions of the
contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard
of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include
non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source
selection process and that may be required to be used in the performance of a
contract by the Key Personnel listed in the PWS. When key personnel are used
as an evaluation factor in best value procurement, an offer can be rejected if it
does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 QUALITY ASSURANCE. The Government procedures to verify that
services being performed by the Contractor are performed according to
acceptable standards.

2.1.8 QUALITY CONTROL. All necessary measures taken by the Contractor to
assure that the quality of an end product or service shall meet contract
requirements.

2.1.9 SUBCONTRACTOR. One that enters into a contract with a prime
Contractor. The Government does not have privity of contract with the sub-
contractor.

2.1.10 WORK DAY. The number of hours per day the Contractor provides
services in accordance with the contract.

2.1.11 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:
CONUS
COR
DMDC
DOD
OCI

POC
PWS

Army Regulation
Continental United States (excludes Alaska and Hawaii)
Contracting Officer Representative
Department of the Army
Defense Manpower Data Center
Department of Defense
Federal Acquisition Regulation
Contracting Officer
Organizational Conflict of Interest
Point of Contact
Performance Work Statement
Quality Assurance
Quality Assurance Program
Quality Control

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide all transportation to and from this
event. The Government will provide all training, instructors, and materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and
services required to perform work under this contract that are not listed under
Section 3 of this PWS.

4.2 Facility: The Contractor shall ensure that the location is able to meet all of the
needs laid forth in this PWS. The guest rooms shall be neat and clean with fresh
linens and free of any rodents, pests or mold.

Venue/Hotel: Venue must be located in Vail, Colorado. The location must
allow for social distancing, provide refined, stylish, and upscale décor with
extensive amenities and a high degree of hospitality and attention to
detail. Must accommodate a 1pm Checkout time on Sunday (11
September 2022). Parking must also be included with the venue cost.
Participants will NOT pay for their own parking.

Main dining area/conference/training room: The main training room
shall be neat and clean and meet the required state and local laws for
safety standards according to the number of occupa… Show All