DOCUMENT

04 RRC SOW March 2022 Final.pdf

DOCUMENT PREVIEW

EXTRACTED TEXT

STATEMENT OF WORK

(SOW)

RESIDENTIAL REENTRY CENTER

March 2022

TABLE OF CONTENTS

INTRODUCTION
CHAPTER 1

CHAPTER 2

CHAPTER 3

CHAPTER 4

CHAPTER 5

CHAPTER 6

CHAPTER 7

CHAPTER 8

CHAPTER 9

CHAPTER 10

CHAPTER 11

CHAPTER 12

CHAPTER 13

CHAPTER 14

CHAPTER 15

CHAPTER 16

CHAPTER 17

CHAPTER 18

CHAPTER 19

CHAPTER 20

CHAPTER 21

Administration and Organization

Personnel

Facility

Life/Safety

Sanitation & Environment

Electrical Safety

Hazardous Materials

Pest Control & Waste Management

Referral and Intake Processing

Programs

Home Confinement

Security and Accountability

42

Discipline

Administrative Remedy

Food Services

Medical Services

Records and Reports

Release Procedures

Escape Procedures

Serious Illness, Injury, or Death

USPO Cases

Research and Evaluation

BOP Inspections

CHAPTER 22

CHAPTER 23

CHAPTER 24

Deductions and Reimbursements

LIST OF ATTACHMENTS

REQUEST FOR CONTRACT STAFF BACKGROUND

INVESTIGATION Attachment A

RRC ELEMENTS OF THE MEDICAL EXAMINATION FOR RESIDENTS
COMMITTED DIRECTLY TO THE RRC Attachment B

INITIAL INTAKE FORM Attachment C

REQUEST FOR DNA COLLECTION Attachment D

DNA FACT SHEET Attachment E

INDIVIDUALIZED PROGRAM PLAN Attachment F

URINALYSIS PROCEDURES Attachment G

REQUIRED FIRST AID KIT CONTENTS Attachment H

REQUEST FOR APPROVAL FOR MEDICAL
TREATMENT AND REIMBURSEMENT Attachment I

HOME CONFINEMENT ELIGIBILITY DATE (HCED) . . . . . Attachment J

CONDITIONS OF HOME DETENTION, BP-A0460.073. . . . . Attachment K

HOME CONFINEMENT REVIEW FACT SHEET. . . . . . . . . Attachment L

RESIDENT SURVEY. . . . . . . . . . . . . . . . . . Attachment M

LIST OF FORMS PROVIDED BY BOP

ADMINISTRATIVE REMEDY FORMS

APPLICATION FOR VOLUNTEER SERVICE

AUTHORIZATION TO OPERATE A MOTOR VEHICLE

CENTER DISCIPLINE COMMITTEE (CDC) REPORT (RRCs)

COMMUNITY BASED PROGRAM AGREEMENT

DUTIES OF STAFF REPRESENTATIVES (RRCs)

FURLOUGH APPLICATION - APPROVAL AND RECORD

FURLOUGH QUESTIONNAIRE - OUT OF SENTENCING DISTRICT

INCIDENT REPORT (RRCs)

INMATE RIGHTS AT CENTER DISCIPLINE COMMITTEE HEARING

NOTICE OF CENTER DISCIPLINE COMMITTEE HEARING (RRCs)

PASS REQUEST AND APPROVAL

SCREENING FOR RISK OF VICTIMIZATION AND ABUSIVENESS

QUESTIONNAIRE - SENTENCING DISTRICT

URINE SAMPLING PROGRAM (RRCs)

WAIVER OF RRC DRUG TREATMENT REQUIREMENT

WAIVER OF APPEARANCE (RRCs)

LIST OF BOP PROGRAM STATEMENTS AFFECTING RRCs

P.S. 1330

Administrative Remedy Program

P.S. 1351

Release of Information

P.S. 1415

Community Relations Board

P.S. 1480

News Media Contacts

P.S. 1600.11

National Occupational Safety and Health Policy

P.S. 1600.12 National Environmental Protection Policy

P.S. 1600.13

National Fire Protection Policy

P.S. 3735

Drug Free Workplace

P.S. 4700.06

Food Service Manual

P.S. 5270

Inmate Discipline

P.S. 5280

Furloughs

P.S. 5324

Sexually Abusive Behavior Prevention and
Intervention Program

P.S. 5553

Escape/Death Notifications

P.S. 5800

Correctional Systems Manual

P.S. 6060

Urine Surveillance and Narcotic Identification

P.S. 6190.04

Infectious Disease Management

P.S. 6360.01

Pharmacy Services

P.S. 6590

Alcohol Surveillance and Testing Program

P.S. 7310

Community Corrections Center (CCC) Utilization
and Transfer Procedures

P.S. 7320

Home Confinement

P.S. 7570

Contract Staff Integrity for Privately Operated
Community Corrections Residential Facilities

Program Statements may be found on the BOP’s website,
www.bop.gov. It is the BOP’s expectation that the contractor
maintains and implements subsequent policy updates as they
occur. This will require the contractor to routinely review
program statements to ensure they are utilizing the most current
version. Additional guidance or interpretation of policy
statements is at the discretion of the BOP.

CONTRACTOR REQUIRED TRAINING
(Referenced in the Statement of Work)

Training

Chapter Referenced

Staff will annually review the contractor’s operation manual.
This review will be documented.
Staff will be provided 20 hours of annual training on required
topics.

Staff must receive 40 hours of training on duties and
responsibilities prior to working with federal residents.
Sixteen of these hours may be on the job training under direct
staff supervision.

A minimum of one key staff will attend BOP training when
offered.

Staff will acknowledge receipt and understanding of contractor’s
Employee Standards of Conduct, prior to working with federal
residents.

The contractor will develop and implement a comprehensive staff
training program addressing the facility’s sexual
abuse/assault/misconduct prevention/, and intervention program.

The contractor will provide a brief orientation program for all
volunteers and provide specific written guidance in the format
of a “Volunteer Manual.” 2

The contractor will train all staff in emergency procedures
within one week of their initial employment. In addition, the
contractor will include emergency training in annual refresher
training.

The contractor will train all staff in the proper handling and
use of all hazardous, toxic, caustic, and flammable materials
within two weeks of initial employment, whenever a new hazard is
introduced into the work area, and annually thereafter. 7

viii

The contractor will train staff on proper techniques for
resident pat searches, and room, vehicle, and common area
searches within the first week of employment and annually
thereafter.

The rules of conduct and sanctions for resident discipline
infractions will be defined in writing and communicated to all staff.

Staff must be familiar with the Administrative Remedy Program
Statement prior to working with federal residents. 14

Staff must be properly trained in the use of Naloxone.

EXPLANATION OF TERMS

BUREAU OF PRISONS (BOP, Bureau) - A component of the Department
of Justice responsible for federal offenders sentenced to a term
of imprisonment.

BOP WEBSITE - www.bop.gov

CALIFORNIA TECHNICAL BULLETINS - The California Bureau of Home
Furnishings and Thermal Insulation (BHFTI) enforces California
statutes and regulations governing upholstered furniture,
bedding, and thermal insulation industries.

The bulletins referenced in this SOW are published by the
California BHFTI. The BHFTI bulletins are available by
contacting the following address: 3485 Orange Grove Avenue;
North Highlands, California, 95660; (916) 574-2041.

CONTRABAND - Anything not authorized for retention by the
facility rules and regulations or not issued by authorized
staff.

CONTRACT AWARD DATE - The date the Contracting Officer signs the
contract.

CONTRACT EMPLOYEE - Individuals hired by the contractor to
perform services required by this SOW. The terms contract
employee, employee, staff, and contract staff are used
interchangeably throughout this document.

CONTRACT OVERSIGHT SPECIALIST (COS) - A BOP employee who, under
the direction of the RRM, inspects and monitors contract compliance.

CONTRACTING OFFICER (CO) - A BOP employee with the authority to
enter into, administer, negotiate, award, cancel, and/or
terminate contracts, and make related determinations and
findings on behalf of the United States Government.

CONTRACTING OFFICER’S REPRESENTATIVE (COR) - A BOP employee,
designated in writing by a CO (ordinarily a RRM), to act as an
authorized representative in monitoring and administering a
contract. The COR acts as a technical liaison between the
contractor and the CO on contracting matters (see Section G of

the solicitation for an expanded outline of these authorities
and responsibilities).

CONTRACTOR - The individual, partnership, corporation, or other
legal entity who has been awarded a contract by the BOP.
Contractor employees, staff, provider, and contractor are used
interchangeably throughout this document. All staff from the
Chief Executive Officer (CEO) level to line staff is included.

DISABILITY – A person with a disability has a permanent physical
or mental impairment that substantially limits one or more major
life activities; has a record of such impairment; or is
perceived as having such impairment.

DISCIPLINE HEARING OFFICER (DHO) - A BOP employee responsible
for conducting fact-finding hearings covering alleged acts of
misconduct and violations of prohibited acts including those
acts which could result in criminal charges.

EMERGENCY - Any significant disruption of normal facility
procedures, policy, or activities such as adverse weather, bomb
threat, disturbance, escape, fire, hostage situation, work or
food strike, etc.

ELECTRONIC MONITORING EQUIPMENT - Equipment which monitors a
federal offender's compliance with the RRC Electronic Monitoring
Program's conditions.

FEDERAL LOCATION MONITORING PROGRAM (FLM) – A program wherein
the United States Probation Office, through an agreement with
the BOP, monitors offenders in the community.

HOME CONFINEMENT - A term used to cover all circumstances in
which a federal offender is required to remain at home during
non-working hours of the day.

INDIGENT – An individual who is (i) without income, or, (ii)
whose income is below the Federal Poverty guidelines for the
local area, as published by the Department of Health and Human
Services, or, (iii) without sufficient resources to provide for
basic needs (e.g., housing, food, clothing, and transportation).
An individual’s liabilities (e.g., restitution, fees, child
support obligations) should be considered when determining
indigence.

INMATE - See re