DOCUMENT

0017 - PWS - Portable GC-MS - 3-23-22 - Final.docx

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Contract Opportunity
Date Originally Posted
March 25, 2022, 7:28 a.m.
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Performance Work Statement (PWS)

Portable Gas Chromatograph/Mass Spectrometer

PART 1 - GENERAL INFORMATION

Description of Services/Introduction:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to provide a Portable Gas Chromatograph/Mass Spectrometer (GC-MS) as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

Background:

The SLTC has been using a portable GC/MS to rapidly and reliably identify unknown atmospheric organics in order to support field operations. The system in use is a PerkinElmer Torion T-9 Portable GC/MS that is SLTC’s only portable GC/MS system. However, it is no longer supported by the manufacturer due to age and functionality. If the current instrument malfunctions, SLTC will not be able to conduct or support any missions requiring immediate on-site identification of hazardous organic substances. Therefore, having a replacement portable GC/MS unit as a back-up system will make SLTC capable of supporting field missions 24/7.

Objectives:

RFI is to assist OSHA/SLTC in conducting market research for a Portable Gas Chromatograph/Mass Spectrometer, as defined in this Performance Work Statement. Services will be located at OSHA Slat Lake Technical Center.

Scope:

The work involves providing necessary equipment, delivery, and installation work required to acquire a functional ICP-MS instrument. This includes that the contractor will provide the pricing to acquire the instrumentation itself, including hardware and software necessary for the analysis of metals, such as Lead, Cadmium and Arsenic, as described on OSHA Method 5003. Additionally, the contractor will schedule and coordinate delivery to the OSHA SLTC site located at 8660 South Sandy Parkway – Sandy, UT 84070. Installation will also be performed by the contractor at the OSHA SLTC site to ensure instrumentation performance is appropriate.

Equipment described below will be performed in Federal space and will be network connected to Government owned equipment. The equipment is to be installed at 8660 South Sandy Parkway – Sandy, UT 84070.

Period of Performance:

90 days from date of award.

Quality Control:

Quality Assurance:

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Government Remedies:

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

Recognized Holidays:

The contractor is not required to perform services on these holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial DayThanksgiving Day

Juneteenth Day Christmas Day

Independence Day

Hours of Operation/Place of Performance:

The Contractor is responsible for conducting service between the hours of 8:00am – 4:30pm, Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting or “work at home” is not authorized under this contract unless under emergency situations as determined by the COR.

Type of Contract:

The Government anticipates award of a Firm Fixed Price Contract.

Security Requirements:

Physical Security.

The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Key Control.

Lost Keys

Key Use

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

Lock Combinations.

Conservation of Utilities.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

Special Qualifications:

Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Contracting Officer Representative (COR):

A COR will be delegated separately.

Contract Manager:

The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will sign into SLTC facility per SOP and wear visitor badge in the performance of this service.

PART 2 - DEFINITIONS & ACRONYMS

PWS. Performance Work Statement

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

DOL. Department of Labor

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

General:

The Government shall provide, the facilities, equipment, materials, and/or services listed below.

Equipment:

Services:

Utilities.

All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

Facilities:

The Government will furnish all necessary workspace required for the contractor to support the effort(s) outlined in this PWS, to include desk space, telephones, computers and other items necessary to maintain an office environment.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

General:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS.

Clearance:

The Contractor shall be escorted by IHC personnel.

PART 5 - SPECIFIC TASKS

5.1Basic Services:

The contractor shall provide services for consideration of qualifications are the demonstrated experience with the following:

• Equipment/Instrumentation with proven technical capabilities to match OSHA/SLTC needs

• Software and equipment control package that meets needed features

• Compliance with federal regulations and Department of Labor (DOL) security requirements

• Ability to meet maintenance and contract requirements, with experience providing technical training.

5.1 Equipment/Instrumentation

Product Capabilities

Minimum Requirements

Desired Outcomes

Portable GC/MS Instrument

Regular Lab helium gas tank or 99.5% High Purity 98-mL disposable helium gas cylinder

Capable of identifying hazardous organic substances under field conditions while providing laboratory-equivalent chromat