Description: The purpose of this industry day is to familiarize industry with the projected opportunity, determine industry capabilities, identify potential sources, and receive industry feedback. The Department of Health and Human Services (DHHS), Administration for Children and Families (ACF), Office of Head Start, through the Program Support Center (PSC), has a requirement to procure twelve (12) Regional Training and Technical Assistance contracts that will provide local grantees with high-quality, sustained, and intensive training and technical assistance that, "to the maximum extent practicable," improves the capacity of local programs to deliver services that, at a minimum, meet or exceed the priority areas described in section 641 (A)(a)(1) of the Head Start Act, as amended December 12, 2007: correction of findings identified through the federal monitoring system; school readiness; and, training/professional development needs of staff.
The twelve ACF Regions include the following states and entities:
Region 1 - Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont
Region 2 - New Jersey, New York, Puerto Rico and Virgin Islands
Region 3 - Delaware, District of Columbia, Maryland, Pennsylvania, Virginia, and West Virginia
Region 4 - Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee
Region 5 - Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin
Region 6 - Arkansas, Louisiana, New Mexico, Oklahoma, and Texas
Region 7 - Iowa, Kansas, Missouri, and Nebraska
Region 8 - Colorado, Montana, North Dakota, South Dakota, Utah, and Wyoming
Region 9 - Arizona, California, Nevada, and Hawaii/Outer Pacific (American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the Republic of Palau)
Region 10 - Alaska, Idaho, Oregon, and Washington
Region 11 -American Indian/Alaska Native grantees in 26 states across the country
Region 12 - Migrant and Seasonal grantees in 38 states across the country
Each ACF Region will include several Early Childhood (EC) Specialists, with the number of EC Specialists proportionate with the number of grantees and delegates within that region. The work of these specialists shall be directed toward two of the three priority areas: school readiness and the training/career development needs of teaching staff.
The Early Childhood (EC) Specialist position requires a minimum of a BA or BS Degree, with a preference for a Master's degree. The degrees for at least 75% of the EC Specialists must be in Early Childhood Education/Development or related field. If the highest degree was awarded more than ten years ago, the resume should be specific regarding courses, conferences, seminars attended that ensure the specialist remains current in the field of early childhood education/development.
EC Specialists must have a minimum of 5 years' experience in programs for young children. The experience of some of the EC Specialists must be specific to programs serving infants and toddlers. Experience should include the provision of training and technical assistance to teachers/home visitors and/or education managers in early childhood programs.
In addition, the government is seeking to secure the services of several Grantee Specialists for each region. These specialists shall be deployed by the regional office to work on the third priority area: deficiencies identified through the monitoring system. Grantee specialists may also be deployed to work with grantees with multiple areas of noncompliance, grantees with concerns raised through risk management meetings, or grantees about which concerns have been raised though other data sources, such as the Head Start Program Information Report (PIR).
The Grantee Specialist position requires a BA or BS Degree, with a preference for a Master's degree. A minimum of 5 years of experience related to program design and management of fiscal operations in or with Head Start/Early Head Start programs and the development and implementation of comprehensive management systems.
In each region, there shall be a Training and Technical Assistance (TTA) Coordinator who will work with federal personnel to coordinate the work of the various states and provide ongoing supervision of TTA staff. The TTA Coordinator shall also be responsible for the implementation of quality assurance processes to ensure the appropriate provision of TTA and contract deliverables.
The TTA Coordinator position requires a BA or BS Degree, with a preference for a Master's degree in a field related to program design and management. A minimum of 7 years' experience is required with 10 years preferred. This experience must include at least 3 years with the provision of high-level technical assistance and consultation to Head Start programs; 3-5 years of progressive supervisory/management experience with a preference for experience managing remote-located staff/teams; and expertise and experience in budget oversight and management.
The place of performance for all contract staff shall be at a physical location within a state in the region for which the awarded contract is providing services. To provide economies of scale, the use of home offices is strongly encouraged. Virtual offices may not be substituted for a physical presence in the region.
Services may be provided off-site, on-site, through virtual media, or a combination thereof. Other places of performance include, but are not limited to, contractor physical locations, Head Start grantee facilities, hotel meeting rooms, ACF Regional Offices, at third-party sponsored conferences and other locations throughout the U.S.
Twelve cost-reimbursement type contracts will be awarded for a 12 month base period and four 12 month option periods for a total of 60 months. Responses to the Request for Proposal package will be due within 60 calendar days following the actual date of issuance of the RFP. Award of this requirement is anticipated by July 1, 2020. All responsible sources may submit a proposal which shall be considered by the PSC.
See attached Draft Statement of Work.
Place of Performance:
See above locations
United States
Interested parties should be knowledgeable in the following areas:
TTA Management and Financial Operations
Organizational Leadership and Professional Development
Early Childhood Development
Health and Mental Health
Disability
Family Engagement
Continuous Program Improvement
(NOTE: The topics listed above are not inclusive of all focus areas of OHS.)
More information about Head Start can be found at link https://eclkc.ohs.acf.hhs.gov and https://www.acf.hhs.gov/ohs/assistance
I. For further information, contract:
Primary Point of Contact:
Robert L. Tansmore, Office of Head Start, Administration for Children and Families, Department of Health and Human Services, 330 C Street SW, Washington, DC 20201 Office: (202) 260-1853, E-mail Robert.Tansmore@acf.hhs.gov
Secondary Point of Contact:
Muriel Richardson, Director, Office of Head Start, Administration for Children and Families, Department of Health and Human Services, 330 C Street SW, Washington, DC 20201 Office: (202) 205-8009, E-mail: muriel.richardson@acf.hhs.gov
II. Registration and Other Important Details
Registration is required for each individual seeking to attend. Please complete the Registration Form by following this link: https://protect2.fireeye.com/url?k=0758860b-5b0d8f18-0758b734-0cc47adb5650-a3237fac8ad5628d&u=https://protect2.fireeye.com/url?k=235f96eb-7f0a9ff8-235fa7d4-0cc47adb5650-ba8a76a87ffb3a60&u=https://protect2.fireeye.com/url?k=ac503806-f004112d-ac500939-0cc47a6d17cc-686d81a8c35bbd1b&u=https://cvent.me/YVD2d
or registration information questions only contact: OHSTeam@edjassociates.com
Registration Deadline:
All registrations must be received no later than 11:59 PM Eastern Standard Time (EST) on Thursday, August 8, 2019.
Confirmation of attendance and registration will be sent no later than Monday August 12, 2019.
Security requires a printed guest list in advance of the event. Thus, no substitutions will be allowed.
Attendance is limited to the first 120 people who register
No more than two representatives per vendor may attend, though we kindly ask that vendors limit their attendance to one person
Group registration will not be accepted.
III. What to bring with you for the Pre-Solicitation Industry Day
Valid Photo ID - Driver's License or Passport (Active) for Entrance to the Federal building. You will not be allowed access without a valid photo ID
IV. Transit Options
By Metro:
The closest metro station within walking distance of the building is:
Federal Center SW, serving the Orange, Blue, and Silver lines and is located within 0.3 miles of the Humphrey building at the corner of 3rd & D ST SW.
By Car:
Street and garage parking are located in and around the area. Garage parking is available nearby, with one located on 4th and C ST SW, adjacent to McDonalds.
V. Frequently Asked Questions (FAQs)
1. Is registration required to attend?
a. Yes, registration is required for various reasons, especially since registration is limited to 120 people.
2. What happens once 120 people register? Is there a wait list?
a. No. Registration is open to the first 120 people to attend the event. There will not be a wait list.
b. Those first 120 registrants will receive an email confirmation indicating their attendance no later than August 12, 2019. Additionally, each confirmed registrant will be placed on the list given to building security for entrance the day of the event.
c. All other registrants will receive an email notification stating that we have exceeded the capacity limitations.
3. Will there be time for one-on-one (i.e. private, individual vendor and government) meetings?
a. While one on one matchmaking will not be a part of registration, the government will provide an opportunity during the event for vendors to interact will the government.
VI. Tentative Agenda
8:30am-9:00am Check-in & Registration
9:00am-9:15am Welcome & Opening Remarks
9:15am-9:45 am Office of Head Start/ACF/DHHS
9:45 am-10:15 Acquisition Management Services, Program Support Center, DHHS
10:15am -11:00am Q & A
11:00am - Noon Meeting with vendors
