Improve Surgical Operating Access and Correct Facility Deficiencies Project at the H.H. McGuire V.A. Medical Center located in Richmond, VA

Type: Sources Sought • ID: 652-323


Posted: Nov. 21, 2023, 11:12 a.m. EST


In accordance with Federal Acquisition Regulation (FAR) 10.002(b)(2), this Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA).

The Department of Veterans Affairs, Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is conducting a market survey and is seeking potential sources for the Improve Surgical Operating Access and Correct Facility Deficiencies Project at the H.H. McGuire V.A. Medical Center located in Richmond, VA. This is a CONSTRUCTION project.


This project will construct approximately 16,000 square feet of space to provide modernized, state of the art operating rooms. New space is needed to provide operating suites that are sufficiently sized to meet the modern day complex cases which include robotic surgery.

This expansion project will improve the surgical operating access and correct facility deficiencies by expanding out onto a second-floor roof from the existing structure. The addition shall include an interstitial space, two 2 OR rooms, HYBRID OR, pre-anesthesia/post-anesthesia care units (PACU) with 8 Bays, IT Closet, HVAC System as well as supporting spaces. The work will include modifications to the existing HVAC rooftop systems to support the new expansion.


The proposed project will be a competitive, firm-fixed-price contract utilizing the design-bid-build approach (Final Specifications and Drawings will be provided). The anticipated solicitation will be issued either as a Request For Proposal (RFP) in accordance with FAR Part 15, considering Technical and Price Factors or as an Invitation for Bid (IFB) in accordance with FAR Part 14, considering Price only. The results and analysis of the market research will finalize the determination of the procurement method. The type of socio-economic set-aside, if any, will depend upon the responses to this notice and any other information gathered during the market research process.

This project is planned for advertising in mid to late-January 2024 . In accordance with VAAR 836.204, the magnitude of construction is between $10,000,000.00 and $20,000,000.00. The North American Industry Classification System (NAICS) code 236220 (size standard $45.0 million) applies to this procurement. The duration of the project is currently estimated at 425 calendar days from the issuance of a Notice to Proceed. The services for this project will include providing all construction related services such as: providing labor, materials and equipment required to complete the project as per contract documents prepared by an independent Architect-Engineer firm.


Respondents shall provide a general capabilities statement to include the following information:

Section 1: Provide company name, DUNS number and Unique Entity Identifier (UEI), company address, Point-of-Contact name, phone number and email.

Section 2: Provide company business size based on NAICS code 236220. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.).

Section 3: Provide a Statement of Interest in the project.

Section 4: Provide the prime contractor's available bonding capacity in the form of a letter of intent from your bonding company with this submission. *Please ensure that the individual bonding capacity is in line with the VAAR Magnitude of Construction listed above.

Section 5: Provide the type of work your company has performed in the past in support of the same or similar requirement. This section is IMPORTANT as it will help to determine the type of socio-economic set-aside, if any. Please provide the following in your response:

  • No more than three (3) contracts that your company has performed within the last seven (7) years that are of comparable size, complexity, and scope to this requirement. Include the project name, project owner, and contact information as this person may be contacted for further information, project scope, project size (Example: square footage), building use (Example: Medical Facility, Office Building, etc.), project dollar value, start and completion dates. Projects for construction of new PACU's and OR suites, which meet the above criteria, may be more highly rated.
  • Provide specific examples that relate aspects of previous projects to the proposed project. Describe specific technical skills and key personnel your company possess to perform the requirements described under description of work.
  • Describe your Self-Performed** effort (as either a Prime or Subcontractor). Describe Self-Performed work in terms of dollar value and description. **Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided.

It is requested that interested contractors submit a response (electronic submission) of no more than eight (8) single sided pages, single-spaced, 12-point font minimum that addresses the above information. This response must be submitted as a single application-generated (not scanned) PDF document that is less than or equal to 4MB in size. Please note that hard copies will not be accepted. Please also include a cover page, which includes, at a minimum: the company's name, address, Dun & Bradstreet number, Unique Entity Identifier (if available), socio-economic status, point-of-contact name, phone number, and e-mail address. Responses must include the Sources Sought number and project title in the subject line of their e-mail response. Submissions (responses) shall be submitted via email to the primary and secondary point of contact listed below by December 01, 2023, at 4:00 PM ET. No phone calls will be accepted.

The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition as other than small business.

At this time no solicitation exists; therefore, please do not request a copy of the solicitation. If a solicitation is released it will be synopsized in Contract Opportunities at It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis.

Posted: Nov. 8, 2023, 2:06 p.m. EST


Response Deadline
Dec. 1, 2023, 4:00 p.m. EST (original: Nov. 20, 2023, 4:00 p.m. EST) Due in 1 Days
Nov. 8, 2023, 2:06 p.m. EST (updated: Nov. 21, 2023, 11:12 a.m. EST)
Set Aside
Place of Performance
Richmond, VA 23249 United States

Current SBA Size Standard
$45 Million
Fixed Price
Est. Level of Competition
Odds of Award
Signs of Shaping
97% of similar contracts within the VA Headquarters had a set-aside.
On 11/8/23 Program Contracting Activity Central issued Sources Sought 652-323 for Improve Surgical Operating Access and Correct Facility Deficiencies Project at the H.H. McGuire V.A. Medical Center located in Richmond, VA due 12/1/23. The opportunity was issued full & open with NAICS 236220 and PSC Y1DZ.
Primary Contact
Zachary E. Penhollow   Profile

Secondary Contact

David Mark   Profile


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Last Updated
Nov. 21, 2023
Last Updated By
Archive Date
Nov. 20, 2024