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Sources Sought - 11/4|Radiation Safety Officer

DESCRIPTION

Statement of Work (SOW) Radiation Safety Officer (RSO) The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site Radiation Safety Officer (RSO) support or services for the Tuscaloosa Veterans Administration Medical Center (TVAMC), under the terms and conditions stated herein and must adhere to VHA Handbook 1105.04, Fluoroscopy Safety, dated June 21, 2018, https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=7454 The RSO shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Imaging and Bio Medical Engineering supervisors. The X-ray units and radiation protection apparel in this contract are located at two locations: 1) Radiology Dept; Building 135, 2nd Floor; Tuscaloosa VA Medical Center 3701 Loop RD. Tuscaloosa, AL 35404 2) Dental Clinic; Building 1, 1st Floor; Tuscaloosa VA Medical Center 3701 Loop RD. Tuscaloosa, AL 35404 GENERAL REQUIRMENTS Period of Performance Base Year: 5 November 2022 4 November 2023 1st Option Period 5 November 2023 4 November 2024 2nd Option Period 5 November 2024 4 November 2025 3rd Option Period 5 November 2025 4 November 2026 4th Option Period 5 November 2026 4 November 2027 1. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee relationships exist or will exist under the contract between the Government and the Contractor s employees. 2. Hours of Work: This contract is a full-service contract to include all necessary support calls and services, five (5) days per week, between the hours of 8:00 AM and 4:30 PM, Monday through Friday, excluding weekends and Federal Holidays. Contracting Officer s Representative (COR): 1. No ...show more
Statement of Work (SOW) Radiation Safety Officer (RSO) The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site Radiation Safety Officer (RSO) support or services for the Tuscaloosa Veterans Administration Medical Center (TVAMC), under the terms and conditions stated herein and must adhere to VHA Handbook 1105.04, Fluoroscopy Safety, dated June 21, 2018, https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=7454 The RSO shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Imaging and Bio Medical Engineering supervisors. The X-ray units and radiation protection apparel in this contract are located at two locations: 1) Radiology Dept; Building 135, 2nd Floor; Tuscaloosa VA Medical Center 3701 Loop RD. Tuscaloosa, AL 35404 2) Dental Clinic; Building 1, 1st Floor; Tuscaloosa VA Medical Center 3701 Loop RD. Tuscaloosa, AL 35404 GENERAL REQUIRMENTS Period of Performance Base Year: 5 November 2022 4 November 2023 1st Option Period 5 November 2023 4 November 2024 2nd Option Period 5 November 2024 4 November 2025 3rd Option Period 5 November 2025 4 November 2026 4th Option Period 5 November 2026 4 November 2027 1. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee relationships exist or will exist under the contract between the Government and the Contractor s employees. 2. Hours of Work: This contract is a full-service contract to include all necessary support calls and services, five (5) days per week, between the hours of 8:00 AM and 4:30 PM, Monday through Friday, excluding weekends and Federal Holidays. Contracting Officer s Representative (COR): 1. No Government personnel, other than the Contracting Officer (CO), have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification. 2. Agency Contact: The Contracting Officer s Representative (COR) for this contract will be Andrea Prewitt, Email: andrea.prewitt@va.gov or 205-554-2000 extension 2126. SCOPE OF WORK 1. Performance RSO will provide their own transportation to TVAMC and come as frequently as required at no additional cost to the government. RSO will provide written feedback on Personnel Dosimetry Badge readings to Supervisory DRT. RSO will not place limitations on the number of duplicates requested. 2. Mandatory Services to be Performed The Radiation Safety Officer (RSO) will review the monthly Personnel Dosimetry Badges readings for the Radiology and Dental departments and report the compliance\noncompliance with recommendations, if necessary, to the Contracting Officer Representative (COR) in a written report within ten (10) business days. The RSO will be available for consultation by phone and email for issues such as patient and staff radiation exposures, radiation safety issues, machine QA, etc. The RSO will provide a monthly written report to the COR on these issues via e-mail. The RSO will complete all training required of other VHA RSO Safety Officers. Provide proof of training within 5 days of contract execution. Review, update, and implement a written Radiation Protection Program policy compliant with the provisions of VHA NHPP, Nuclear Regulatory Commission (NRC), regulations and TVAMC local policies within 90 days of contract award. Annually, the RSO shall review, update, and submit the program for renewal via email to the COR. Observe radiation safety practice in the clinical environment and ensure compliance with TVAMC local policies, industry best practice and protocols in person once every 3rd month (quarterly) for 4 hours minimum. Within five (5) days of visit, provide a written report of observations via email to the COR. The RSO will serve on the TVAMC Radiation Safety Committee as an active member, attend all meetings and participate in the meeting telephonically/virtually. Radiation Safety Committee is conducted on the 2nd Wednesday of every 3rd month (quarterly). The RSO will sign into the meeting, review, and approve meeting minutes. g. In addition to the reporting requirements already stated herein, the Contractor shall maintain an internal record keeping system to document the work being performed. 3. Confidentiality and Nondisclosure It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. 4. Security and Contingency Plan The contractor shall provide a contingency plan in writing to the agency prior to the award of the contract for agency review which details how the contractor shall deal with unplanned events such as vehicle breakdowns, communication, transfer of materials, vehicle security, breach of security of documents, etc. 5. Quality Assurance The VA may request, at any time, a quality assurance monitor related to security and customer service to ensure all agency regulations and scope of work is being met and is acceptable to the agency. The contractor shall adhere to the VA policies and applicable to include guidelines designed to protect sensitive and confidential information from being disclosed to unauthorized parties and adhere to the Privacy Act and the HIPPA Privacy Rules and regulations. Examples of sensitive information include but are not limited to: Individually identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information. Note: If required to be implemented at any time during the contract period, the contractor shall display an agency identification badge and photograph. 6. Contractor Personal Security Requirements All contractor employees who require access to the Department of Veterans Affairs computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access. 7. Procedures for Access Access requirements to VA information systems by contractors and contractor personnel shall meet or exceed those requirements established for personnel as described in VHA directives. A written and signed request for user access by VHA management, or designee(s), constitutes management approval (sponsorship) to initiate a request for access to any sensitive automated information system. Access shall be granted to non-VA users only if the purpose for access meets criteria of the Privacy Act and VA Confidentiality Regulations and Transfer. Any of the contractor s personnel shall be required to sign-in before starting work under this contract and abide by the VA Computer Access Security Agreement and Confidentiality Agreement. In the performance of official duties, the contractor s personnel may regular access to printed and electronic files containing sensitive information, which must be protected under the provisions of the Privacy Act of 1974, HIPAA and other applicable Federal laws and regulations. The employee is responsible for: 1.Protecting that information from unauthorized release or from loss, alteration, or unauthorized deletion, and 2. Following applicable regulations and instructions regarding access to computerized files, release of access codes, etc. as set out in a computer access agreement which the employee signs. 8. Adherence to Information Security, Privacy, and Records Requirements Upon completion or termination of the applicable contract(s) or agreement(s), return and/or destroy, at Covered Entity s option, VA information gathered, created, received, or processed during the performance of the contract(s) or agreement(s). No data will be retained by Business Associate, or contractor, subcontractor, or other agent of Business Associate, unless retention is required by law and specifically permitted by Covered Entity. As deemed appropriate by and under the direction of Covered Entity, Business Associate shall provide written assurance that all VA information has been returned to Covered Entity or destroyed by Business Associate. If immediate return or destruction of all data is not possible, Business Associate shall notify Covered Entity and assure that all VA information retained will be safeguarded to prevent unauthorized Uses or Disclosures. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor while performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. Please refer to the attached Handbook regarding Contract Security (Appendix C) Dated 03/12/2010 Please email interest and capability statements to Shasheshe Goolsby at shasheshe.goolsby@va.gov NLT 12:00PM on September 28,2022. If you have any questions please call me at 912-373-6123. show less

OVERVIEW

Solicitation Number
36C24723Q0029
Response Deadline
Sept. 28, 2022, 11:00 a.m. EST
Posted
Sept. 23, 2022, 7:03 a.m. EST
Set Aside
None
Place of Performance
Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa 35404
Source
SAM
Links
None
PRIMARY CONTACT
  Profile
Title
Contract Specialist
Name
Shasheshe Goolsby
Email
shasheshe.goolsby@va.gov
Phone
912-373-6123
Fax
None
SECONDARY CONTACT
None

DESCRIPTION HISTORY

DOCUMENTS

OPPORTUNITY LIFECYCLE

AWARD NOTIFICATIONS

IDV AWARDS

CONTRACT AWARDS

Protests

SIMILAR ACTIVE OPPORTUNITIES

POTENTIAL BIDDERS

ADDITIONAL DETAILS

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF>VETERANS AFFAIRS, DEPARTMENT OF>247-NETWORK CONTRACT OFFICE 7 (36C247)
Last Updated
Sept. 23, 2022
Archive Date
Oct. 28, 2022