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Wood Chipping   2

ID: 36C24125Q0362 • Type: Solicitation

Description

Posted: May 6, 2025, 3:24 p.m. EDT
Continuation Page The purpose of this modification is to answer vendor questions. Please see attached response. TREE CHIPPING QUESTIONS Wondering if it's piles already cut and staged? Of do we need cut and mark out and area? And if so, what is the acreage that need to be cleared? Chip all brush, limbs and fallen trees to include material over 55 in diameter staged in the worksite. I was contacted about bidding on a project and given your contact information, when would be a time we could meet to look at the site location? As listed on the Solicitation, a site visit was performed on 4/30/2025 at 10:30am. Contractors are welcome to view the property on their own. I was wondering if we could get an extension on the following solicitation. All quotes are due on 5/9/2025. Please be sure to include pictures of the equipment to be used for this project. Would it be possible to visit the above-mentioned site this coming Thursday April 17 in the late afternoon? A site visit was performed on 4/30/2025 at 10:30am. Contractors are welcome to view the property on their own. Is there an incumbent? What is the final pricing? How can we schedule a site visit? How big in diameter are the trees? This is a new requirement, there is no incumbent. Final pricing will be determined once the contract is awarded. Contractors are welcome to view the property on their own. Is it possible to see this now? Contractors are welcome to view the property on their own. Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past. There is no incumbent. I would like to receive some more details pertaining to this Solicitation please. Please review Solicitation for additional details of requirement. When reviewing the posted solicitation I did notice some date discrepancies. Firstly, the response date is currently listed as May 09, but in the body of the solicitation the start date for work to commence is May 05. Additionally, the site visit is listed as April 30 at 10:30 AM. Could you please confirm if that date is correct as well as when the period of work will be? The previous amendment extended the closing date to May 9, 2025 at 4:00pm EST. The period of performance will take place once the contract is awarded.
Posted: April 29, 2025, 3:48 p.m. EDT
Posted: April 22, 2025, 2:47 p.m. EDT
Posted: April 9, 2025, 8:30 a.m. EDT
Background
The Department of Veterans Affairs (VA) is issuing this contract for wood and brush chipping services at the North Gate RD site of the VA Maine Medical Center. The goal of this contract is to ensure that all necessary labor, materials, and equipment are provided to perform these services effectively, contributing to the maintenance and landscaping of the facility.

Work Details
The contractor is required to chip all brush, limbs, and fallen trees, including material over 55 inches in diameter staged at the work site. The chipped material must be left in piles on-site for use as mulch, which should be uniform in size with pieces approximately 2-4 inches.

The contractor shall utilize industry-standard means for this work, including heavy equipment such as excavators, dozers, skid steers, trucks, and woodchippers, as well as hand-held tools like chainsaws and grinders. All equipment must be well-maintained to minimize breakdowns. The contractor must provide pictures and a full description of their equipment for consideration.

Work must be performed in a professional manner according to standard practices and coordinated with the onsite manager to avoid conflicts with patient treatment and facility operations. Contractor personnel are required to report daily to the VA Maine Medical Center onsite manager before starting work and provide updates on daily accomplishments before leaving the premises. The government will not provide any facilities or equipment; all supplies needed for contract performance must be furnished by the contractor. Equipment staging must not impede traffic or interfere with patients or employees.

Period of Performance
The period of performance for this contract will commence on May 5th and conclude no later than September 1, 2025.

Place of Performance
The contract will be performed at the North Gate RD site of the VA Maine Medical Center located at 1 VA Center, Augusta, ME.
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Overview

Agency
VISN 1: New England Healthcare System (VISN-1) [VA - VHA]
Response Deadline
May 9, 2025, 4:00 p.m. EDT (original: April 21, 2025, 4:00 p.m. EDT) Past Due
Posted
April 9, 2025, 8:30 a.m. EDT (updated: May 6, 2025, 3:24 p.m. EDT)
Set Aside
None
NAICS
561730 - Landscaping Services
PSC
F014 - Natural Resources/Conservation- Tree Thinning
Place of Performance
Not Provided
Source
SAM
Current SBA Size Standard
$9.5 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$50,000 - $150,000 (AI estimate)
Signs of Shaping
59% of similar contracts within the Veterans Health Administration had a set-aside.
On 4/9/25 VISN 1: New England Healthcare System issued Solicitation 36C24125Q0362 for Wood Chipping due 5/9/25. The opportunity was issued full & open with NAICS 561730 and PSC F014.
Primary Contact
Title
Contract Specialist
Name
Paula J Doerfler   Profile
Email
paula.doerfler@va.gov
Phone
None

Documents

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 241-NETWORK CONTRACT OFFICE 01 (36C241)
FPDS Organization Code
3600-00241
Source Organization Code
100176746
Last Updated
May 6, 2025
Last Updated By
Paula.Doerfler@va.gov
Archive Date
June 8, 2025