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Conference Rooms, Audio-Visual Support for Dental Symposium in Colorado Springs, CO

ID: HT940725R0004 • Type: Synopsis Solicitation

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-02.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a small business size standard of $40M.

The Defense Health Agency (DHA) Healthcare Contracting Division Central (HCD-C) has a requirement for hotel conference rooms and audio-visual services in Colorado Springs, CO to support a three-day Dental Symposium.

Background
The Defense Health Agency (DHA) Healthcare Contracting Division – Central (HCD-C) is seeking proposals for hotel conference rooms and audio-visual services in Colorado Springs, CO.

This requirement is to support a three-day Dental Symposium scheduled for March 18-20, 2025. The DHA's mission includes providing comprehensive health services to military personnel and their families, and this symposium is part of their ongoing efforts to enhance dental care within the military community.

Work Details
The contractor will provide the following services:
1. One general session conference room for the main presentations.
2. Nine break-out conference rooms for smaller group discussions and activities.
3. Comprehensive audio-visual support including equipment setup, operation during the symposium, and technical assistance as needed.
4. Coordination with DHA representatives to ensure all logistical needs are met for the event.
5. Compliance with all applicable regulations and standards related to event hosting and audio-visual services.

Period of Performance
The contract will be performed over a base period from March 18, 2025, to March 20, 2025, covering the duration of the Dental Symposium.

Place of Performance
Colorado Springs, CO, United States

Overview

Response Deadline
Feb. 10, 2025, 8:00 a.m. EST Past Due
Posted
Feb. 5, 2025, 8:53 a.m. EST (updated: Feb. 7, 2025, 5:07 p.m. EST)
Set Aside
Small Business (SBA)
Place of Performance
Colorado Springs, CO United States
Source
SAM

Current SBA Size Standard
$40 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Signs of Shaping
The solicitation is open for 4 days, below average for the Defense Health Agency. 100% of obligations for similar contracts within the Defense Health Agency were awarded full & open.
On 2/5/25 Defense Health Agency issued Synopsis Solicitation HT940725R0004 for Conference Rooms, Audio-Visual Support for Dental Symposium in Colorado Springs, CO due 2/10/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 721110 (SBA Size Standard $40 Million) and PSC V231.
Primary Contact
Name
Lance Holmes   Profile
Phone
(726) 203-0095

Secondary Contact

Name
Shanna Guillen   Profile
Phone
(406) 788-7837

Documents

Posted documents for Synopsis Solicitation HT940725R0004

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEFENSE HEALTH AGENCY (DHA) > DEFENSE HEALTH AGENCY
FPDS Organization Code
97DH-HT9407
Source Organization Code
500173274
Last Updated
Feb. 7, 2025
Last Updated By
lance.a.holmes.civ@health.mil
Archive Date
Feb. 25, 2025